Information for Receiving Organizations interested in hosting TUC student trainees

Contact Person: Lefteris Maragkoudakis

E-mail: Erasmus-plus<at>tuc.gr

Promo video – Technical University of Crete: https://www.youtube.com/watch?v=7rbShs4ejH4&t=291s

Roadmap for receiving organisations

Traineeships abroad for students – General information

Overview

Erasmus+ supports traineeships (work placements, internships) abroad at any workplace for students currently enrolled in higher education institutions in Programme Countries at short-cycle Bachelor and Master level as well as for doctoral candidates. These opportunities are also open to recent graduates.

By doing a traineeship abroad, a student  can greatly improve knowledge, skills and competences that employers are looking for. Also, one in ten of Erasmus+ trainees have created their own company!

Benefits for students and recent graduates

• develop entrepreneurial and creative skills highly valued by future employers
• improve foreign language skills, interpersonal and inter-cultural teamwork skills
• gain a deeper understanding of another country and culture

Benefits for companies

• a trainee can provide a new international perspective, innovative ideas and active support
• a trainee brings fresh enthusiasm and increased competitiveness and innovation
• getting trainees' insights into their home culture can open doors to new markets and expand the business
• enhance competences at the company: the trainee learns from employees, but employees can also learn from an international trainee through interaction with different languages and up-to-date IT skills

Companies can post their traineeships offers on the Erasmus Intern Traineeship Portal.

Duration

Traineeships abroad can receive Erasmus+ support from 2 to 12 months.

Trainees can also combine an Erasmus+ traineeship with a study period abroad.

Conditions

Erasmus+ traineeships are open to any student enrolled in a higher education institution holding an Erasmus+ Charter for Higher Education.

The traineeship must be relevant for the degree-related learning and personal development needs and, wherever possible, be integrated in the study programme.

A traineeship can take place at any organisation located anywhere in the world (with the exception of EU institutions, bodies and agencies).

Financial support

Erasmus+ trainees receive a grant for 3 months. Any further financial support from the receiving organizations is welcome, as moving to another country comes with higher living costs for trainees.

F.A.Q for receiving organizations:

 The documents ‘letter of acceptance’, ‘insurance confirmation’, ‘learning agreement’, ‘certificate of attendance’ are attached at the Annex of this document.

A student just contacted me and has expressed interest in spending a traineeship period at my organization. I had an interview with him/her and want to proceed. What are the steps I need to follow and what documents do I have to fill in?

1) The first step is to fill in and sign the letter of acceptance that I will receive by the student. The letter of acceptance is a document that confirms my intention to host the student for the realization of his/her traineeship period.  The letter of acceptance incudes some basic information like i) the traineeship period, ii) the working hours, iii) the working language, iv) the main duties the trainee will be involved in, e.t.c.  After the student receives the letter of acceptance, will submit his/her application at the Technical University of Crete for final approval.

2) As soon as the student gets the final approval, he/she will contact me (the receiving organization)  to fill in the learning agreement. The learning agreement has 3 main sections. The first section is the ‘Learning Agreement before the mobility’.   This has to be filled in by i) the student, ii) by the receiving organization, iii) by Technical University of Crete.  You can find guidelines on how to fill in the document in this link: https://erasmus-plus.ec.europa.eu/document/guidelines-on-how-to-use-the-learning-agreement-for-traineeships-2022

In case you will provide insurance (personal accident, third party liability, or both) you need to fill in the insurance confirmation the student will send.

There is not any other documentation you need to provide at the moment.

3) During the mobility.  In case there are major changes (e.g. change of supervisor, or change in duties, or extension of the mobility period) the learning agreement during the mobility section is filled in and signed by all sides. However, if not such changes occur, then this part of the learning agreement is omitted.

4) The last step of the traineeship period is to fill in the i) learning agreement after the mobility and ii) the certificate of attendance. The trainee will send you these documents. You need to fill them, sign them and send them back to your students.